“ Employee Data “ is only a Subset !

Context :

Managing varied data is one of HR’s biggest current challenges 

Extract :

Ø  However, though technology allows for the automation and streamlining of many operational processes and day-to-day tasks, organizations are drowning in data. The sheer amount of data that is being generated is overwhelming corporates and even HR departments.

Ø  Trust is turning out to be an important factor. With employees concerned about the safety and privacy of the information they share with their employers, Khanna says it prevents them from utilizing new technologies like AI.

Ø  The Oracle official states that managing varied data is one of HR’s biggest current challenges. “What makes it even more daunting is that if not acted upon now, technologies will keep on generating more data, adding to HR woes

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Here is how that “ Employee Data “ gets to accumulate in the HR department :

Ø  Job Applicant’s Resume on Job Portals

         First Name  /  Middle Name  /  Last  Name  /  Address  /  Current  Location  /

         Photo ( sometimes optional )  /  Mobile  Number  /  Email  ID  /  Birth Date  /

         Gender  /  Educational  Details ;  Degrees -  Diplomas  -  Colleges  -  Years

         attended  -  Marks  obtained  /  Current  Employer -  Designation  -  Salary  /

         Jobs  held  in past – names of Companies – Periods worked – Salaries drawn –

         Designations held – Reasons for leaving /  Position applying for or interested in

         /  Preferred location  /  Salary expected  /  Current   Industry – Function – Job

         Role  /  Skills acquired  /  Languages spoken – written  /   Area of specialization

         /  Marital  Status  /  Names of  References for checking background / Name of

         Spouse / Number of Children ( with their ages ) etc

Ø    Company Application Form

    Many companies require a selected candidate to fill in this form . This form is very

    exhaustive , requiring to furnish details of dependent FAMILY MEMBERS

Ø  Medical Expense Reimbursements

#  Employee must fill up form to claim reimbursement of expenses incurred for

    domiciliary and hospitalization, attaching doctor’s prescription – fees paid / drug –

    store bills etc. Often , to be submitted separately for each ailment and for each

    family member ( dependent )

Ø  Other Re-imbursements

#  Forms to be filled in for claiming LTA ( details of where you took the family for

     holidays )

          #  Form to be filled in for claiming HRA ( details of residence address / rent paid etc )

          #  Form for Petrol Expense Reimbursement ( local travel )

          #  Form for Expenses for official Outstation Travels ( where-when- how – why etc )

Ø  Forms for Retirement Benefits ( Provident Fund / Superannuation / Gratuity etc )

What makes this a “ Sub-set “  ?

This is not a comprehensive list of EMPLOYEE DATA

What ( if at all ) , a “ Full-set “ ?

These days, many organizations require their HR staff to scour the Online Media ( Facebook – LinkedIn – Instagram – Google – Job Portals – E Commerce sites etc ) and , to the extent possible ( with or without use of automated SPIDER software / Artificial Intelligence ) , compile following types of PERSONAL DATA for their employees :

          #  Who ( name )

          #  Where and when, born / names of parents

          #  Where  grew up / where living currently

          #  Does he live in a rented place or in an owned flat

          #  What Schools / Colleges did he attended ( - and degrees  acquired )

#  What Companies did he work for and salaries he got

#  How does he travel to work ( own vehicle or public transport )

#  Where does he go for his holidays / what books does he read

#  Who is he married to and who are his children ( - and how many )

#  If divorced , how much alimony does he pay and to whom

#  Where has he invested his money ( Banks – Funds – Equity etc )

#  How much has he borrowed from whom and for how long

#  What is his credit ranking  ( including spending history / card wise – wallet

    wise )

#  What are his eating ( food ) preferences and the restaurants he visits

#  What does he do for entertainment ( Music / Movies / Videos )

#  What clothes does he wear and how often does he buy

#  Who are his friends and how often he phone / text them / meet them

#  What ailments does he suffer from and what medicines does he take

#  What minor offences ( traffic ) or crimes has he committed

#  What elections has he contested ( won and lost )

#  Who are his doctors / lawyers / brokers / agents etc

#  What web sites does he visit / how often and for how long

#  What does he search on the Net / What RSS feeds does he subscribe to

#  What TV channels does he watch and listen to which Radio Stations

#  Every photo of his ever taken ( selfie or otherwise )

#  Every phone call that he ever made or received

#  Every Email / Text message that he ever sent or received

#  Every blog / comment that he ever posted on the Web

#  Every face-to-face communication that he engaged in

          [ Source : Privacy does not live here !  ]

My submission to Employees :

What I have described above is already happening in a few organizations and, may be in a limited manner.

Better get reconciled with a FUTURE over which you 

will have no control  !

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29  Feb  2020

hcp@RecruitGuru.com